Financial Aid Office Policies and Procedures

Verification Procedures

The U.S. Department of Education or Leech Lake Tribal College may select a financial aid application (FAFSA) for verification (34 CFR 668.51-61). This would require the college to obtain additional documentation in order to verify the accuracy of the information that the student and/or the parent gave on the Free Application for Federal Aid (FAFSA) prior to the disbursement of any financial aid funds. In most cases, the student and/or parent will be required to complete the IRS Data Retrieval Tool on the FAFSA at www.fafsa.ed.gov that will populate the income fields on the FAFSA directly from the IRS data. Another option is for the student and/or parent to request an IRS Tad Return Transcript directly from the IRS at www.irs.gov A photocopy of a student and/or parent’s tax return is not sufficient for verification.

Verification Forms and Worksheets

Verification may also require documentation of non-taxable income, information on household size, the number of people in the household in college, etc.  The Financial Aid Office will notify students of the specific forms, worksheets and documentation that will be required in order to complete verification.

Deadline Dates for Verification

All applicants for whom the College has received a valid Student Aid Report (SAR or ISIR) while the student was enrolled must submit all required documentation within 30 days of the date of notification sent. If all required documentation is not received within the allotted timeframe, you will be financially responsible for tuition, fees, and book costs.

The deadline date for completing the verification process is no later than 120 days after the student’s last day of enrollment for the award year or August 31st (at the end of the award year), whichever is the earlier date. Students who complete verification while enrolled and attending classes will be reviewed for all types of aid eligibility. Students completing verification after ceasing enrollment can only be considered for any Pell Grant funds they may be eligible for. Any applicant who does not complete the verification process by the deadline date will forfeit all right to payment.

Required Documents for Verification

When a FAFSA is selected for verification by the U.S. Department of Education, the Financial Aid Office will be informed of the documentation and forms that will be required of the student and/or parent in order to complete the verification process. These requirements may vary by student. All or some of the following information may be required Verification items. Your letter from Financial Aid will detail required data to verify.

All Applicants Selected:

  • Household size
  • Number enrolled in college
  • Child support paid (if reported)
  • SNAP – Food stamps (if reported)

Tax filers:

  • Adjusted Gross Income (AGI)
  • Federal income tax paid 
  • Untaxed IRA Distributions
  • Untaxed Pensions
  • IRA Deductions
  • Education Credits
  • Tax Exempt Interest Income

Non-Tax Filers:

  • Income Earned From Work (W-2s)
  • Confirmation of Non-Tax Filing Status

Other Information:

  • Signed Statement of Educational Purpose
  • Verification of High School Transcript
  • Verification of Identity with Photo ID

Notification to Student of Required Documentation of Verification

When a student’s financial aid application has been selected for verification, the student will be informed by mail and/or email in a timely manner what documentation is needed to meet the verification requirements.  The student will be sent a letter by mail informing him/her that the FAFSA data has been received. The student will be instructed in the letter of any outstanding verification requirements known at that time. No financial aid will be determined until the verification process is completed.

Notification to Student of Results of Verification

If as a result of verification, there are no errors discovered, the College will award the federal financial aid for which the student is eligible.  The student will be sent an email instructing them to log in into his/her student web portal account to review his/her award letter.  If errors are discovered as a result of verification, the College will make the necessary corrections.  The student will be sent an email instructing him/her to log in to his/her student web portal to review his/her revised eligibility.

Office of Inspector General Referrals

The College must refer to the Department’s Office of Inspector General (OIG) any credible information indicating that an applicant for Federal Student Aid may have engage in fraud or other criminal misconduct in connection with his/her application.  Common misconduct includes false claims of independent student status, false claims of citizenship, use of false identities, forgery of signatures of certifications, and false statements of income.  Suspected intent on the part of a student commit fraud will be reported to the OIG by phoning 1-800-MIS-USED.

Publicizing Verification Requirements and Procedures

The verification procedures and requirements are listed here, published in the Course Catalog, and mailed to students with their tracking letter