Official Registration
A student is officially registered when the Registrar enters a student's courses into the Comprehensive Student Academic System. All new and returning students are required to discuss course selection with an academic advisor prior to registration. Registration will not be valid without an advisor's signature. Schedules will be mailed to the student; they may also be picked up at the Student Services Office.
Academic Calendar
It is the student's responsibility to refer to the Academic Calendar regarding:
- The Last Day to Register
- The Last Day to Add/Drop
- The Last Day to Officially Withdraw
- The Last Day to Make-up Incompletes
Academic Status
The number of credit hours a student is officially registered for each semester determines a student's enrollment status.
- 12+ credits = fulltime
- 9-11 credits = 3/4-time
- 6-8 credits = 1/2-time
- 1-5 credits = less than ½-time
Student's who wish to register for more than 18 credits must complete a "Request for Credit Overload" form with the Registrar and seek approval with the Dean of Academics. Students who wish to earn a 64-credit hour degree in two years must average 16 credits per academic semester.
Course Schedule
A course schedule will be available for distribution before the end of the each semester. The course schedule provides a listing of courses and programs offered for the semester. The schedule also lists the number of credits for each course, days and time courses meet and, in most cases, the name of the instructor for each course. Changes to the course schedule may occur without notice. Students and Academic Advisors will use the schedule to select the courses the student will enroll in for the semester.
Financial Obligation
Signing the registration form constitutes a formal agreement between with the student; to pay for and complete all registered courses. Students may cancel registration at any time prior to the "Last day to Add/Drop" listed on the Academic Calendar without any financial obligations. After the "Last day to Add/Drop" a student has 100% financial obligation to pay for all tuition and fees (refer to "Financial Aid").
Pre-registration
Pre-registration is available for students prior to the close of each semester. New and readmitted students may register after the Admissions process has been completed and they are accepted into the college.
Changes in Registration – Adding/Dropping Course(s)
Students who need to alter their course schedule due to a time conflict or desire to take another course must do so before the "Last Day to Add/Drop" listed on the Academic Calendar. Students do not have a financial obligation for courses dropped during this time. Add/Drop Form must include Academic Advisor's signature to be valid.
Add/Drop Procedure:
- Complete an Add/Drop form located in the Student Services Office
- Visit with an Academic Advisor for signature and degree planning
- The advisor will submit the form to the Registrar's Office
The close of the "Last Day to Add/Drop" constitutes students official enrollment for that semester; students cannot make any additional changes to their schedule. These courses will permanently remain on the student academic transcript and 100% financial obligation remains for these courses. Total credits registered for the semester must reflect the status listed for financial aid eligibility.
Closing of Courses
Courses with low enrollment may be closed. The Dean of Academics determines which courses will be closed prior to the "Last Day to Add/Drop." The Registrar will inform students and advisors when a course is closed. It is the student's responsibility to complete an Add/Drop Form with their Academic Advisor to remain eligible for the appropriate Financial Aid Award.
Official Withdraw from College
Should extraordinary circumstances arise, a student may officially withdraw from a course(s) after the "Last day to Add/Drop." All withdrawals must be officially made through the Registrar's Office. Students are strongly encouraged to meet with their Academic Advisor before withdrawing courses; as this affects student financial aid and academic progress. All courses that have been Officially Withdrawn will reflect a grade of "W" on the student academic transcript. The student remains responsible for paying the tuition and fees for the withdrawn course(s).
Procedure to Officially Withdraw:
- Student must complete an "Official Withdraw" form located at the Student Services Office.
- Get signatures from all their current Instructors.
- Submit completed form to their Academic Advisor on or before the "Last Day to Officially Withdraw" listed on the Academic Calendar.
Courses that have NOT been Officially Withdrawn will reflect failing grades; the student will be placed on Academic Probation or Suspension in accordance to the Standard of Academic Progress.
Official withdrawal requests after the "Last to Officially Withdraw" on the Academic Calendar will be submitted to the Dean of Student Affairs with the appropriate documentation. The Dean of Student Affairs will make the final decision. Official Withdraws will not be granted after the close of the semester.
Unofficial Withdraw or Drop-outs
Unofficial withdraw takes place when a student stops attending class, but does not officially withdraw by completing the necessary paperwork. All registered course will automatically turn to failing ("F") grades; thus, placing the student on Academic Probation or Suspension for the upcoming semester. Students who unofficially withdraw damage their term and cumulative grade point average; as well as their academic history. For financial aid purposes, the last date to attendance will be considered.
Incomplete Contracts
Incomplete Contracts are discouraged from use, and are only granted to students who need additional time past the end of the semester to complete their course assignments and exams – due to extraordinary, unavoidable circumstances that have taken place after the officially withdraw date. To be considered:
- Students must not be on Academic Probation
- Students must have completed 70% of semester course work – this is determined by your Instructor
- "I"(s) grades will be given for Incomplete courses; however, note the following:
- Students with "I"(s) on their Final Grade Report may have funding issues with their tribal agency
- Students will have until the "Last day to make up an Incomplete" indicated on the Academic Calendar for the upcoming semester or whatever date is agreed upon with the Instructor
- "I"(s) not completed by the agreed date will result in failing grades; this may result in Academic Probation
Procedure for requesting Incomplete(s):
- It is the student's responsibility to inquire with their Instructor and initiate an Incomplete Contract
- Get a "Incomplete Contract"(s) located in the Student Services Office
- Meet with your Instructor(s) to agree on incomplete course work, due dates and signatures
- Instructor will submit the contract to the Registrar when grades are due
Grade Reports
Midterm and final grade reports are mailed to all students after final grades are due, as listed on the Academic Calendar. It is the student's responsibility to send a copy of their semester grades to their funding agencies. All grading questions should be directed to the course Instructor.
